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Agenda Item 23.

City Council Meeting

Meeting Date:	02/05/2019
FROM:	Bill Gallardo

Subject:

Adoption of a New Job Description and Salary Table for the position of Senior Fiscal Analyst and amending the position allocation list for FY 2018/19 to reflect the changes, and placing the new classification in the appropriate employee bargaining unit for representation purposes.

RECOMMENDATION

Approve the Resolution: 1) adopting a new job description and salary table for the classification of Senior Fiscal Analyst; 2) placing the new classification in the City of Brea Administrative and Professional Employees’ Association Bargaining Unit for representation purposes; and 3) amending the Position Allocation List to reflect these changes.

BACKGROUND/DISCUSSION

For City Council consideration is a resolution authorizing the reclassification of a Senior Management Analyst to a new Senior Fiscal Analyst classification, the establishment of a salary range for the position, the amendment of the Position Allocation List to reflect the change, and the placement of the classification into the City of Brea Administrative and Professional Employees’ Association for representation purposes.

Municipal budgeting is a highly specialized function, and yet traditionally Brea has staffed the position with a generic Management Analyst classification, as overseen by a management level position. While department and division level budgeting functions are often administered by management analysts, these duties are typically just a small portion of the overall duties these analysts perform. Management analysts tend to be more “generalist” in nature and may be assigned a variety of tasks and duties which change with the needs of the department assigned to, and emerging issues of the time.

The complexity of multi-million dollar City-wide general fund and special fund budgets require full-time dedication to internal fiscal coordination and a knowledge of bigger picture trends involving economics and intergovernmental relationships. The individual assigned to oversee a city-wide budget needs to have a big picture perspective of the organization, its goals and functions. They need to have an in-depth understanding of funds, their restrictions and uses, the means and flow of revenues, and the ability of the organization to serve the public in a fiscally responsible way.

The proposed Senior Fiscal Analyst reclassification is being conducted in recognition of these realities, and the changes Brea is challenged with concerning staffing and succession planning. By having the Senior Fiscal Analyst take on a larger role in the budgeting process it will allow the Budget Manager to be more involved in department-wide issues as we prepare for expected retirements in the Administrative Services Department in the near future.

The job description attached to the resolution foresees successful candidates for this position having the types of experience and education our existing Management Analysts II (or Senior Management Analysts) would possess after holding either of those jobs for a few years. That base knowledge would be a good building block for someone moving up into the more specialized duties of the Senior Fiscal Analyst. Supervisory duties would also be assigned to this position reflecting the need for more enhanced skills required of the candidate for this position.

A labor market analysis was conducted to determine compensation levels for this proposed classification. We were unable to find sufficient comparable positions within Brea’s ten-city labor market at this time. However, we found several positions in our market requiring knowledge, skills and abilities that would fall slightly “above” and slightly “below” what we are looking for in Brea. These salaries are in a range that could be used to set our position “in-between” and it would work out at approximately 10% above our current Senior Management Analyst classification. This fits well with what was anticipated for a position of this advanced specialization and is consistent our compensation practices.

Based on the nature of duties outlined in the job description, it is proposed the City Council assign this position to be included within the Administrative & Professional Employees’ Association for representation purposes and tied to Senior Management Analyst plus 10% for compensation establishment. The City has consulted with the Association and they are in agreement with the proposed assignment to their unit. Lastly, the City’s Master Salary Schedule will also be updated to add this change.

FISCAL IMPACT/SUMMARY

The recommended salary range and benefits for the Senior Fiscal Analyst would result in an approximate $12,700 overall increase per fiscal year, of which $5,970 is general fund related. These changes will be reflected in future budget adjustments.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Doug Stevenson, Senior Human Resources Analyst
Concurrence: Mario E. Maldonado, Human Resources Manager; Cindy Russell, Administrative Services Director

Attachments
Resolution