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Agenda Item 27.
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| City Council Meeting |
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| Subject: |
| Professional Services Agreement with Civiltec Engineering, Inc. for the Design of Water Main Replacement Project at Various Locations, CIP Project Numbers 7453, 7457, 7459, and 7460 |
| RECOMMENDATION |
| Approve Professional Services Agreement (PSA) with Civiltec Engineering, Inc. in the amount of $320,505 plus 10% contingency for the Design of the Water Main Replacement Project at Various Locations. |
| BACKGROUND/DISCUSSION |
The Water Main Replacement Project consists of four (4) Capital Improvement Program (CIP) projects located at Steel Drive (Project 7453), Pleasant Hills Tract neighborhood (Project 7457), and North Hills West (Project 7459) and East (Project 7460) neighborhood. See the attached project location map.
The project scope includes the preparation of final construction drawings/design to replace approximately 26,000 linear feet of water mains, services, gate valves, fire hydrants, and appurtenances. In addition to water infrastructure improvements, the project will also rehabilitate the existing pavement of the residential streets. Finally, this project will replace and reconstruct curb access ramps in compliance with Americans with Disabilities Act (ADA) requirements.
The new water mains will provide reliable water service and better fire protection for the residents. Likewise, since the street pavement condition is deteriorated and is no longer recommended for slurry seal coating, the streets will be overlaid with new asphalt pavement to create a smooth riding surface for many years to come.
To construct the projects, staff issued a Request for Proposals (RFP) for professional design services on December 7, 2018 and received proposals from the following firms:
1. AKM Consulting Engineers
2. Civiltec Engineering, Inc.
The proposals were reviewed and rated based on the firms’ relevant water resources engineering experience, understanding of the scope of work, qualifications of proposed project team, work schedule and cost effectiveness. Copies of the proposals are on file in the office of the City Engineer. Civiltec Engineering, Inc. was ranked the highest. Civiltec Engineering, Inc. submitted the most comprehensive proposal with a detailed work plan and recommended engineering design solutions that met the City’s timelines and design requirements. Civiltec Engineering, Inc. has completed several projects for the City in the past, namely: Carbon Canyon Pipeline Project, 1989 Water Master Plan, Berry Street Pump Street upgrades and the Berry Street Reservoir relining. Their previous work with the City has been very good. If approved, Civiltec Engineering, Inc. is prepared to start design immediately following issuance of a Notice to Proceed. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their meeting on January 29, 2019, and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
A combined total project budget of $4.575 million was approved for FY 2018-19, with the following breakdown:
| CIP Project |
Water Fund |
Gas Tax |
Total Budget |
| 7453 |
$1,020,000 |
$50,000 |
$1,250,000 |
| 7457 |
$1,025,000 |
$50,000 |
$1,075,000 |
| 7459 |
$850,000 |
$50,000 |
$900,000 |
| 7460 |
$1,300,000 |
$50,000 |
$1,350,000 |
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$4,575,000 |
Funding for project numbers 7453, 7457, 7459, and 7460 is coming from Water Fund (420) and Gas Tax (220). Staff is recommending that a Professional Services Agreement for the design of these projects to be approved in the amount not-to-exceed $320,505 plus 10% contingency. There is no General Fund impact. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Eric Nhan, Assistant Engineer
Concurrence: Michael Ho, P.E., Deputy Director of Public Works/City Engineer and
Tony Olmos, P.E., Public Works Director
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