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Agenda Item 19.
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| City Council Meeting |
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| Subject: |
| Acceptance of Contract and Notice of Completion for Contract with All American Asphalt, Inc. for the Central Avenue and Tamarack Avenue Intersection Improvements, CIP Project No. 7310. |
| RECOMMENDATION |
- Accept Construction Contract as complete and authorize City Clerk to record Notice of Completion; and
- Authorize City Clerk to release the Payment and Performance Bond upon notification from the Public Works Department
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| BACKGROUND/DISCUSSION |
On June 20, 2017, the City Council awarded a Construction Contract to All American Asphalt, Inc. ("AAA”) in the amount of $470,823.68 and approved a $70,624.00 construction contingency for a total approved construction budget of $541,447.68 for the Central Avenue and Tamarack Avenue Intersection Improvements, CIP Project No. 7310 ("Project"). The Project widened the north side of Central Avenue east of Tamarack Avenue to provide a dedicated westbound right turn lane. The improvements included street widening, traffic signal modification, reconstruction of sidewalks, curb and gutter, and curb access ramps at the northeast corner of the intersection. In addition, Tamarack Avenue was also reconstructed north of Central Avenue to approximately 250 feet northerly to provide a proper transition due to the existing steep street grade at Tamarack Avenue.
On July 17, 2017, staff issued a Notice to Proceed to begin the construction with a completion date of September 14, 2017 for the Project. Due to its proximity to Mariposa School, the improvement/street closure was scheduled to be completed during the summer school break. However, due to unforeseen conditions and Contractor caused delays, the road closure work extended several weeks into the school year with the remaining work continuing into November. On November 14, 2017, the Project was considered substantially complete.
The amount of Contract Change Orders ("CCO") approved for the Project is $11,675.54, which equates to 2% of the original Contract amount. Some of the major changes to the Project were as follows:
- Additional rebar needed for the Shell gas station driveway
- Use of high early concrete in the cross gutters to open the road sooner
- Installation of new traffic signal conduit at Tamarack Avenue
The total final Contract amount is $466,899.22, which includes the CCO's and 13 days of liquidated damages assessed at a rate of $1,200 per day ($15,600). The improvements have been completed and accepted. Therefore, staff is recommending that City Council consider accepting the Contract as complete and authorizing the City Clerk to record the Notice of Completion for the Project. |
| FISCAL IMPACT/SUMMARY |
The following table summarizes the Contract costs and remaining balance:
Central Ave. and Tamarack Ave. Intersection Improvement Construction Budget Summary
| Description |
Amount |
| Original Construction Contract Amount |
$ 470,823.68 |
| Approved Change Orders |
11,675.54 |
| Liquidated Damages |
(15,600) |
| AAA Final Construction Contract Amount |
466,899.22 |
| Approved Construction Contract Budget |
$ 541,447.68 |
| Remaining Construction Contract Balance |
$ 74,548.46 |
The final Contract amount is $466,899.22, which is under the approved construction Contract budget. The source of funds is from the Gas Tax (Fund 220). Therefore, there is no General Fund (Fund 110) impact.
This Project widened the north side of Central Avenue east of Tamarack Avenue to accommodate a dedicated westbound right turn lane which enhances the westbound through traffic on Central Avenue. AAA has completed the Project and fulfilled its obligations to the City pursuant to the Contract. Therefore, staff is recommending the City Council consider accepting the Contract as complete and authorizing the City Clerk to record a Notice of Completion. Additionally, staff is recommending authorizing the City Clerk to release the Payment and Performance Bonds upon notification from Public Works Department. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Assistant Engineer
Concurrence: Steve Kooyman, P.E., City Engineer and Tony Olmos, P.E., Public Works Director |
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