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Agenda Item 21.

City Council Meeting

Meeting Date:	02/20/2018
FROM:	Bill Gallardo

Subject:

Additional Funding for FY 2017-18 Asphalt Maintenance and Repair Program for Water Utility Cut Repairs

RECOMMENDATION

Approve additional funding in the amount of $100,000 for the FY 2017-18 Asphalt Maintenance and Repair Program.

BACKGROUND/DISCUSSION

In May of 2017, the City Council approved the annual Asphalt Maintenance and Repair Program contract. The work performed is on an as-needed basis and City Council approved a maximum budget amount of $200,000 for this program ($100,000 General Fund plus $100,000 Water Fund). Water funds are restricted to as-needed street repairs as a result of water infrastructure repairs.

Historically, the budgeted amounts have been sufficient to cover the street repairs needed throughout each fiscal year. However, in the current fiscal year, the Water Division has experienced several more water mainline breaks than in previous years, causing major damage to the streets, and requiring more asphalt repairs. As a result, the amount remaining for water utility repair work is less than $12,000 for the remainder of the fiscal year. The additional requested budget amount would allow for timely water utility cut repairs to keep the streets safe. Staff expects the remaining General Funds in this program for non-water related street repairs will be sufficient for the remainder of the fiscal year.

The Asphalt Maintenance and Repair Program contract with Ben's Asphalt is attached (Exhibit A) for informational purposes. The contract is on a time-and-material basis and does not need to be amended. The work is paid for as provided by the attached Pricing sheet (Exhibit B).

COMMISSION/COMMITTEE RECOMMENDATION

Additional funds were approved by the Finance Committee Members at the Finance Committee meeting of February 13, 2018.

FISCAL IMPACT/SUMMARY

Sufficient funds are available in the Water Enterprise Fund (420) budget to cover the requested budget amount. There is no additional fiscal impact to the City’s General Fund.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Public Works Superintendent
Concurrence: Tony Olmos, P.E, Public Works Director

Attachments
Exhibit A - Agreement
Exhibit B - Pricing