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  Agenda Item   35.    
City Council Meeting
Meeting Date: 02/07/2017  
FROM: City Manager

Subject:
Plans and Specifications for the Kraemer Blvd and Lambert Road (Phase 3) Rehabilitation, Project 7318
 
RECOMMENDATION
Approve plans and specifications and authorize City Clerk to advertise and receive bids.
BACKGROUND/DISCUSSION
The Kraemer Blvd and Lambert Road (Phase 3) Rehabilitation, Project 7318 (Project) is included in this year’s Capital Improvement Program (CIP).  The Project will rehabilitate the pavement in the following areas:
 
  • Kraemer Boulevard Rehabilitation Segment – this segment will rehabilitate Kraemer Boulevard from Lambert Road to Golden Avenue.  The segment length is approximately 1.35 miles, and extends beyond the City of Brea south City limits to the Cities of Fullerton and Placentia.  All work will be done within the street right-of-way.  The proposed improvements include cold milling the existing pavement sections, resurfacing, removal and replacement of any failed pavement sections; utility cover adjustments; replacing damaged and/or uplifted sidewalk, curb and gutter; reconstruction of ramps for ADA compliance, traffic lane striping and markings.  Some of the improvements will also be completed within street portions located in the Cities of Fullerton and Placentia.  Cooperative Agreements with both Cities have been executed.
  • Lambert Road Rehabilitation Phase 3 Segment – this segment will be completed in two street areas, with area 1 rehabilitating Lambert Road from Delta Avenue to west City Limit (project length of approximately 0.5 miles; and area 2 rehabilitating Lambert Road from Wildcat Way to east City Limit (segment length of approximately 1.2 miles). All work will be done within the street right-of-way.  The proposed improvements for both areas include cold milling the existing pavement sections, resurfacing, removal and replacement of any failed pavement sections; utility cover adjustments; replacing damaged and/or uplifted sidewalk, curb and gutter; reconstruction of ramps for ADA compliance, traffic lane striping and markings.
 
In 2015, the City received a grant through OCTA under the Arterial Pavement Management (APM) program. The APM is a federal program (Administered by Caltrans), that addresses pavement maintenance in Orange County, providing cost-effective treatments to fund pavement preservation, rehabilitation, and/or reconstruction projects on the Master Plan of Arterial Highway (MPAH) throughout Orange County.

The design for these improvements is now complete and authorization from Caltrans (as part of the grant) to solicit bids has been approved.  Thus, staff is requesting the City Council's authorization to advertise and solicit bids for construction of the Project.

If approved for bid advertisement, the bids will be received in March 2017, with award tentatively scheduled for a May 2017 City Council meeting. Because of its proximity to the Brea Olinda High School and Tuffree Middle School in Placentia, the construction is planned to start in June 2017.  However, due to the environmental provisions placed on the Project from Caltrans, these schools may still be slightly impacted.  Some of the environmental provisions include:
 
  • Night work prohibited
  • Construction activity should be scheduled outside of the birds nesting season (February 15 to August 31).  This constraint applies on two locations, which are both by the two aforementioned schools (Vacant land on the northeast corner of Lambert Road at Wildcat Way and at Tri-City Park).

Staff will be coordinating with both School District and informing businesses affected by this important project prior to construction.  The Project could take approximately four months to complete.  The plans and specifications are available at the City Engineer's Office for review or click the links below to review the documents online.

Plans 2016-12-06 Revised Full Set Signed (11x17).PDF (5MB) Large File
Specification PN 7318 with Appendicies Rev 01022016.PDF (13MB) Large File
FISCAL IMPACT/SUMMARY
The amount budgeted for the Project is approximately $2.7 million.  The sources of funds are from Federal Grant ($1,000,000), Measure M ($1,371,000), Sewer Fund ($36,000), Water Fund ($90,000), Urban Runoff ($54,000) and $129,000 from the Cities of Fullerton and Placentia.  In October 2016, staff applied for another grant through the California Department of Resources (CDR) Recycling and Recovery for Rubberized Pavement Grant Program in the amount of $158,350. Staff recently received an award notification for this grant from CDR, which will be used to reduce Measure M funds allocated for this Project. Therefore, there is no General Fund impact. After bids are received, a detailed budget summary will be prepared in conjunction with a recommendation to award a construction contract.

The Project will rehabilitate/resurface the pavement on Lambert Road from Delta to West City Limit and Wildcat Way to East City Limits, including Kraemer Boulevard from Lambert Road to Golden Avenue. The construction documents are now complete and staff is recommending to the City Council the approval of plans and specifications and authorization to advertise and receive bids..
 
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Raul Lising, P.E.  Assistant City Engineer
Concurrence: Steve Kooyman, City Engineer

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