Agenda

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Finance Committee

Meeting Date:	12/11/2018
FROM:	Bill Gallardo

Subject:

Professional Services Agreement with Juan M. Diaz (JMD) in the Amount Not-To-Exceed $150,000 for Engineering Services Including Civil Engineering Design and Plan Checking of Design Plans

RECOMMENDATION

Approve agreement with JMD in the amount not-to-exceed $150,000 for three (3) years plus two (2) one-year extensions; and
Authorize City Manager to approve extensions

BACKGROUND/DISCUSSION

The City of Brea has an ambitious seven year Capital Improvement Program (CIP). The projects in the CIP include rehabilitation of arterial highways, residential streets and alley ways, replacement of undersized and deteriorated sewer and water lines, installation of traffic signals and other traffic safety enhancements, and rehabilitation of City-owned facilities. In order to complete the construction of these projects, there are a number of professional services needed to support City staff and to provide the technical expertise. These professional services include civil engineering design and plan checking of design plans.

In addition to the CIP, there is also a need to provide support to City staff in the plan checking of infill project development and redevelopment. There are many private development projects on the horizon and the Engineering staff needs additional resources to supplement its current staffing.

Staff solicited the services of Juan M. Diaz, Incorporated (“JMD”), an engineering consulting firm to provide staff augmentation, specialized engineering plan checking and design services. JMD offers a wide range of services covering planning, engineering and management for public agencies. These services cover all phases of project development from conceptual design through construction. Such depth of services is one of JMD’s unique and distinguishing characteristics. JMD has highly qualified staff that has worked with many public agencies.

JMD has previously done work for the City of Brea. JMD recently assisted the City on The Tracks at Brea Western Extension. JMD was instrumental in working closely with the rail companies to support staff in the right of way acquisition, environmental documentation and analysis. Staff has been working with JMD for over a year and has been very satisfied. Staff intends to use JMD for staff augmentation and engineering consulting services. Duties may include design and plan checking CIP’s, plan checking development related plans and issuance of public works permits. JMD’s proposal for hourly rates for the highly qualified staff are within industry standards and meet the City’s needs. The proposed PSA is for a period of three (3) years with the option to extend for an additional two (2) one-year extensions. The total fee per consultant for all assignments to be authorized during a single year would be limited to a not-to-exceed fee of $150,000.

SUMMARY/FISCAL IMPACT

Since the consultant fees are paid from corresponding CIP project accounts and/or Cost Center accounts, an appropriation of funds for these consultant contracts is not required. There will be no General Fund impact.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Michael Ho, P.E., Deputy Director of Public Works/City Engineer
Concurrence: Tony Olmos, P.E., Director of Public Works

Attachments
Proposal Letter
Agreement