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Agenda Item 19.
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| City Council Meeting |
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| Subject: |
| Budget Adjustments to the City Operating and Capital Improvement Program Budgets for Fiscal Year 2018-19 |
| RECOMMENDATION |
| Adopt the attached resolutions appropriating funds to adjust the Fiscal Year 2018-19 City Operating and Capital Improvement Program Budgets. |
| BACKGROUND/DISCUSSION |
Budget adjustments are presented to the City Council periodically for review. These adjustments represent the appropriation of items previously approved by the City Council during the fiscal year, or staff recommended adjustments for City Council consideration. The recommended adjustments to the City Operating Budget are listed in City - Exhibit A. These adjustments are separated by funding source and the accounts are identified as either revenue or expenditure accounts.
The Fire Department continues to respond to mutual aid throughout California. Fortunately, Fire Administration has been diligent in seeking reimbursement from costs incurred. Mutual aid responses included: the Pawnee Fire in Lake Napa-Sonoma, the County Fire in Lake Napa-Sonoma, the Skyline Fire at the Riverside Ranger Unit, and the Cranston Fire in the San Bernardino National Forest. These strike team responses resulted in the Fire Department's overtime budget and other operating costs to increase by $104,541. This cost is fully offset by reimbursements.
The City has been awarded a grant for the Brea Core Connectivity and Active Transportation Plan by CalTrans for $198,793. The plan will look at improving safety and access for users of major east-west and north-south corridors within the Brea Core Plan area. The grant will fund community engagement efforts to inform, education and include the Brea community in Brea Core Plan effort, collect data and develop plans and remedies to improve circulation and mobility challenges for all multi-modal types of transportation. This money is to offset the cost of Brea Central City Core Project.
For Capital Improvement Project #7903 - Super Block 1 Parking Structure, bond proceeds were anticipated to be received in FY 2018-19; however, they were applied to last fiscal year and after the FY 2018-19 budget adoption in June. Thus, there is a need to de-obligate transfers to the General Fund - 110 ($1,337,000), the Community Benefit & Economic Development Fund - 140 ($33,409), and the Capital & Mitigation Improvement Fund - 560 ($3,900,000) for FY 2018-19.
Lastly, the Fire Department is requesting to purchase an additional cardiac monitor. The approved decision package included four (4) monitors for $131,280; however, it was later determined that based upon the current deployment an additional monitor ($32,816) is needed during heavy rains, fire season, and for back-up purposes especially when apparatus is sent out for mutual aid and when equipment is sent back to the manufacturer for repair. Also, an additional $25,599 is needed to purchase ancillary equipment such as cables, power adapters, and batteries that were not included in original decision package. As with the original decision package, funding for this equipment will come from the Public Safety Augmentation Fund (172). |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The attached FY 2018-19 budget adjustments were reviewed by the Finance Committee on October 30, 2018, and recommended for City Council approval. |
| FISCAL IMPACT/SUMMARY |
The City Operating Budget adjustments for the General Fund (110) in Exhibit A resulted in a decrease in revenues and transfers-in of $1,023,649 and an increase in expenditures of $250,303, for a net General Fund decrease in revenues and transfers-in of $1,273,952. The City Operating Budget adjustments for all funds resulted in a decrease in revenues and transfers-in of $4,875,325 and an increase in expenditures of $358,718 for a net decrease in revenues and transfers-in of $5,234,043.
The Capital Improvement Program Budget adjustments in CIP - Exhibit A consists of a decrease in expenditures of $4,893,809 with a corresponding net decrease in revenues and transfers-in. The adjustments to revenue and transfers-in are as follows:
| County Grants |
$316,800 |
| Miscellaneous Government Grants |
59,800 |
| Successor Agency |
(5,270,409) |
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| TOTAL |
($4,893,809) |
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| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Faith Madrazo, Revenue & Budget Manager
Concurrence: Cindy Russell, Administrative Services Director |
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