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Agenda Item 19.

City Council Meeting

Meeting Date:	10/02/2018
FROM:	Bill Gallardo

Subject:

Approve a Professional Services Agreement with Bucknam Infrastructure Group, Inc. for Biennial Pavement Management Plan Update and Inspection

RECOMMENDATION

Approve a Professional Services Agreement (PSA) with Bucknam Infrastructure Group, Inc. for biennial Pavement Management Plan update not to exceed $31,965.

BACKGROUND/DISCUSSION

For the past several years, Bucknam Infrastructure Group, Inc. has provided the City of Brea with a pavement management system to assist staff with managing pavement needs including forecasting budgetary needs, planning rehabilitation projects, tracking rehabilitation histories, and creating information that meets OCTA funding requirements for paving projects.

OCTA guidelines require a Pavement Management Plan update every two years for arterial street pavement and every six years for residential streets. The last arterial and residential street survey was completed in fall 2016. The last inspection of 2016 included the inspection of one-third of the City’s residential streets. Staff recommends the inspection of the remaining one-third of residential streets for this inspection year of 2018. Spreading the residential street inspection over the six year period is more cost effective to the City. To be compliant with OCTA requirements, the pavement survey work needs to be completed prior to June 2019. The pavement survey follows Army Corps of Engineers standards in defining the pavement condition rating index (PCI) and the area of the streets (square footage).

Bucknam Infrastructure Group takes this information and provides staff with a breakdown of recommended maintenance and rehabilitation methods, locations and cost estimates for future street maintenance/improvement projects. Bucknam Infrastructure Group worked with OCTA in the development of the Countywide Pavement Management Program in 2008 and has met the OCTA’s pre-qualified pavement inspection requirements. Staff recommends using this vendor based on their extensive knowledge of the County reporting requirements. This experience will ensure the City meets the Renewed M2 requirements, and continue to be eligible for Measure M funds.

To prepare the Pavement Management Report requires extensive fieldwork to survey street conditions, followed by entry into the program database. Public Works has considered performing this work, but does not have the expertise, equipment, or manpower to complete this type of work without hiring additional staff or purchasing additional equipment. OCTA has specialized reporting and inspection requirements that make contracting this service the most economical choice. Bucknam Infrastructure Group provides PMP services and has worked with over half of Orange County’s local agencies including Brea, Costa Mesa, Cypress, Orange, Huntington Beach and Irvine, to name a few.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their September 25, 2018 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

A total of $50,000 is budgeted in the Street Division’s operational budget (110-51-5121-4269) for the Pavement Management Plan Biennial Update.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Public Works Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
2018 PSA - Bucknam
Exhibit A
Exhibit B
COI