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Agenda Item 20.

City Council Meeting

Meeting Date:	10/02/2018
FROM:	Bill Gallardo

Subject:

Brea Civic & Cultural Center Landscape Improvements, CIP #7936

RECOMMENDATION

Authorize plans and specifications,
Receive bids,
Award contract to Senitica Construction in the amount of $ 181,000.00; and
Authorize the Public Works Director or his designee to issue Contract Change Orders up to "a not to exceed" amount of 10% of the Contract price

BACKGROUND/DISCUSSION

Brea Civic & Cultural Center Landscape Improvements, Project 7936, was approved for construction as part of this year's Capital Improvement Program (CIP) budget. This segment of the Project is located by the flag area and south side of the Civic & Cultural Center. This project will remove turf and existing plant material; retrofit existing irrigation systems; install pavers; repair the leaking P1 roof; install a footer for an employee memorial; and install low water-use plant material and mulch.

On September 12, 2018, six bids were received with the following results:

1.	Senitica Construction	$181,000.00
2.	Mariposa Landscapes, Inc.	$184,435.50
3.	Aramexx Construction	$194,900.00
4.	United GLI	$198,336.00
5.	Yakar	$198,750.00
6.	Marina	$217,750.00
	*Engineer's Estimate*	$185,000.00

The lowest responsible bidder was Senitica Construction of Mira Loma in the amount of $ 181,000.00. The company has a valid contractor's license and received excellent reference checks. Their projects were completed satisfactorily and in a timely manner. If awarded, the project would commence as soon as possible.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their September 25, 2018 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

Funding is available in the CIP budget with the total cost of $181,000.00 being offset by $59,800 in Turf Removal Rebates from the Metropolitan Water District pending project completion by December 31, 2018.

Project 7936 will remove the existing turf at the flag area and on the south side slope of the Civic Center installing low water use trees, plant material and mulch. The estimated water savings changing from warm season turf to low water plant material will save approximately 693,000 gallons of annual water use. Additional work will include installation of pavers by the flags, a footer for an employee memorial and make repairs to the P1 roof. Staff is requesting that Council award a contract to Senitica Construction in the amount of $181,000.00 and authorize the Public Works Director, or his designee, to issue Contract Change Orders up to a "not to exceed" amount of 10% of the Contract amount.

There are sufficient funds in the CIP Budget from Fund 420 (Water) and Fund 182 (FARP - Fixed Asset Replacement Fund). There is no impact to the General Fund.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
Agreement
Proposal
Insurance
Plans
Specifications