Agenda

CLOSED SESSION

5:45 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Closed Session to order at 5:45 p.m., all members were present.

Present:

Hupp, Parker, Marick, Simonoff, Vargas

1.

Public Comment
None.

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

2.

Potential Litigation - Conference with Legal Counsel Pursuant to Govt. Code §54956.9 - One Case - McCarthy Building Companies, Inc., for the Brea Superblock I Parking Structure - City Engineer Kooyman

3.

Conference with City's Labor Negotiator Pursuant to Government Code 54957.6 Regarding the Administrative and Professional Employees' Association (APEA) - Chris Emeterio and Mario Maldonado, Negotiators

STUDY SESSION

6:30 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Study Session to order at 6:31 p.m., all members were present.

4.

Public Comment
None.

5.

Clarify Regular Meeting Topics
Mayor Hupp stated that Item 7 (Mayor Appointment of Delegate and Alternate for the National League of Cities 2017 City Summit in Charlotte, North Carolina) will be discussed prior to Item 6 (Republic Services Contract Update) and that Item 23 (October 3, 2017 City Council Regular Meeting Minutes) will be voted on separately.

DISCUSSION ITEM

6.

Republic Services Contract Update
Council Member Simonoff recused himself and left the Executive Conference Room at 6:33 p.m.

Public Works Director Olmos presented a powerpoint that included the purpose of the contract update, the background/history, the current contract, company overview, collection services, community outreach, contract amendment next steps/options, and possible City Council direction.

The City Council expressed concern for the 20 year contract and are looking forward to evaluating the contract and making proper amendments. Council Member Marick stated that she is open to having the contract go through the Request for Proposal (RFP) process and suggested separate billing for trash services in the new contract would be a benefit, however, this is a first step and would like to see how this process goes.

In response to Council Member Vargas' question, Public Works Director Olmos clarified that in preparation of the contract, other contracts with neighboring Orange County cities will be assessed.

City Attorney Markman stated that staff will bring back the item with a list of revised recommendations for Council to review.

7.

Mayor Appointment of Delegate and Alternate for the National League of Cities 2017 City Summit in Charlotte, North Carolina
Mayor Hupp announced that she and Council Member Simonoff will be attending the National League of Cities 2017 City Summit as the Voting Delegate and Voting Alternate, respectively.

REPORT

8.

Council Member Report
Mayor Hupp announced that she had a great trip to the Brea Sister City of Anseong, South Korea.

Adjournment
Mayor Hupp adjourned the Study Session at 6:56 p.m.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the General Session to order at 7:01 p.m., all members were present.

9.

Pledge of Allegiance
Brea Girl Scouts led the Pledge of Allegiance.

10.

Invocation
Pastor Kirk Randolph, Southlands Brea, delivered the invocation.

11.

Commendation
Mayor Hupp presented a commendation to Andrew Kim, Spoonful Corporation, in recognition for his donations of dietary supplements to the elderly in the City of Brea.

12.

Proclamation
Mayor Hupp presented a proclamation to Sargent Aiden Yeung, proclaiming the week of October 16, 2017 as Red Ribbon Week.

13.

Brea Centennial Update
Wayne Wedin provided the Centennial Update and showed a video recapping the "Brea Loves Art" event.

14.

Presentation of Check from California Domestic Water Company for Landscape Improvements at Brea Community Center
California Domestic Water Company Board Members Chris Blake and Thomas Prenovost and Vice President/General Manager Lynda Noriega, presented a check to the City of Brea for landscape improvements at the Brea Community Center.

15.

Report - Prior Study Session
City Manager Gallardo provided the Prior Study Session report.

16.

Community Announcements
Mayor Pro Tem Parker announced that the City of Brea will host its 23rd annual Nutcracker Craft Boutique on Friday, November 17, from 9 a.m. to 6 p.m., and Saturday, November 18 from 9 a.m. to 4 p.m., at the Brea Community Center. Admission is $2 and parking is free. Visit CityofBrea.net for more information. He also announced that residents can apply for the Brea Police Department’s 2018 Citizen Academy. Brea residents get a close-up look at police work with the Brea Police Department's Citizen Academy. The free, 10-week course begins on Wednesday, January 10, 2018 from 6 p.m. to 9 p.m. and continues through March 21. Classes will be held at the Brea Civic & Cultural Center. Visit BreaPolice.com for more information.

Council Member Marick announced that the Orange County’s Eco Challenge Day at the Honda Center is on Saturday, November 4, from 8 a.m. to 11 a.m. Brea is partnering with Orange County’s Waste & Recycling Department to get the word out about this effort. Residents can get rid of any e-waste, like old computers and accessories and bring their documents for shredding. Residents can also donate gently used clothing or household goods for resale through Goodwill. She also announced that Brea’s Veteran’s Day ceremony is on Saturday, November 11. The annual Veteran’s Day ceremony starts at 10:00 a.m. at the Brea War Memorial in front of the Brea Civic & Cultural Center. Visit CityofBrea.net for more information.

17.

Matters from the Audience
Bev Perry announced that the Orange County Court of Appeals decided in favor of Hills for Everyone in their case against the Madrona Project.

Dwight Manley expressed concern about receiving funds from the California Domestic Water Company; discussed trash fees for Brea Downtown business owners; and stated that strategic planning is necessary if Brea will continue to grow.

Bill Higgins discussed the Brea Community Emergency Council (BCEC) box program to help those in need within the community.

Wayne Wedin expressed support for the efforts of the Brea Envisions Committee.

Heidi Gallegos, Brea Chamber of Commerce CEO, thanked the City Council and City staff for their attendance at the golf tournament fundraiser, discussed Brea Rotary's "Gotta Have Art" Program, and commended staff for their participation in reviving the program.

18.

Response to Public Inquiries - Mayor / City Manager
None.

ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."

19.

Brea Envisions Committee Final Report
Janet Sohn, Mary Martinez, Craig Ferris, Sean Thomas, Margaret Harris, and Craig Livingston, members of the Brea Envisions Committee, presented a PowerPoint that included: what the plan was, who the committee members are, who did what in the committee, how did they reach results, what did the committee learn, what is the vision, what are the initiatives, meeting the goals and objectives, and what are the next steps.

The City Council thanked the Brea Envisions Committee for their work and dedication to the project.

Mayor Hupp recessed the meeting at 8:05 p.m.

Mayor Hupp reconvened the meeting at 8:15 p.m.

20.

Brea Core Process Update
Community Development Director Crabtree and City Planner Lilley presented a PowerPoint that included the history of the Brea Core process, connection to Brea Envisions, project roadmap, Brea Core plan, and community conversations.

In response to Council questions and feedback, City Planner Lilley clarified that there will be more diverse efforts to conduct community outreach to ensure that all communities within Brea are able to provide their input in an efficient way; and indicated that the timeline is flexible and may be adjusted to reflect Council recommendations.

21.

Authorize the Issuance of Community Facilities District No. 2008-2 (Brea Plaza Area Public Improvements) 2017 Special Tax Refunding Bonds and Approve Related Documents and Actions
Financial Services Manager Squire provided a background of the refunding bonds for the Brea Plaza Area Public Improvements.

Motion was made by Council Member Simonoff, seconded by Mayor Pro Tem Parker to Adopt Resolution 2017-065, Authorizing the Issuance of Refunding Bonds.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.

22.

Extension of Interim Ordinance No. 1190, Prohibiting All Commercial Non-Medical Cannabis Activity and Uses in the City, Including Outdoor Cultivation on Private Residences and Declaring the Urgency Thereof
City Planner Lilley provided a background of the interim ordinance progress and next steps.

Mayor Hupp opened the public hearing.

Hearing no testimony, Mayor Hupp closed the public hearing.

Motion was made by Council Member Simonoff, seconded by Council Member Vargas to Adopt Interim Ordinance No. 1197, Approving an Extension of Interim Ordinance No. 1190 for One (1) Year or Until Repealed Pursuant to California Government Code Section 65858(b), and Approving the Issuance of the Section 65858(d) Report Describing the Measures Taken to Alleviate the Condition Which Led to the Adoption of the Ordinance.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

23.

October 3, 2017 City Council Regular Meeting Minutes
Mayor Hupp abstained from this item.

Motion was made by Council Member Vargas, seconded by Council Member Simonoff to Approve Item 23 (October 3, 2017 City Council Regular Meeting Minutes).

AYES:	Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Other:	Mayor Hupp (ABSTAIN)
Passed

24.

June 14, 2017 and September 13, 2017 Cultural Arts Commission Meeting Minutes
Received and Filed.

25.

Dragon Dictation Purchase
The City Council Authorized the Purchase of Dragon Software from SHI in the Amount of $38,115 for Law Enforcement Specific Voice Recognition Software for the Police Department.

26.

Accela Land Management Hosted Permitting Software Upgrade
The City Council Approved Agreement to Authorize the Purchase of Accela Land Management Hosted Software for Community Development (Building Plan Check & Inspection, Code Enforcement, Planning), Public Works (Engineering), Fire (Prevention & Inspection) in the Amount of $52,536.00 Per Year for Three (3) Consecutive One (1) Year Terms.

27.

Byrne Software Technologies, Inc. Permitting Software Workflow Implementation Contract
The City Council Authorized the Contract with Byrne Software Technologies, Inc. for the Multi-Department Permitting System, in the Amount of $72,000 for a One (1) Year Workflow Implementation Agreement.

28.

Acceptance of Contract and Notice of Completion for Contract with O'Duffy Bros., Inc. and Appropriate Additional Funds for the Glenbrook Tract Water and Street Improvements, Project 7452
The City Council: 1) Accepted the Project as Complete and Authorized the City Clerk to Record Notice of Completion; 2) Authorized the City Clerk to Release the Payment and Performance Bond Upon Notification from Public Works Department; 3) Adopted Resolution 2017-066 to Appropriate an Additional $63,750 from the Water Fund (Fund 420) and $61,250 from Measure M (Fund 260) in the Sum Total of $125,000 for the Project Construction Contingency and Administration; and 4) Increased the Construction Contingency from 22% to 28%.

29.

Public Water Easements for La Floresta Development Planning Area 11
The City Council Accepted Easements and Authorized the City Clerk to Execute and Record the Easements.

30.

October 6 and 13, 2017 City Check Registers
The City Council Approved the October 6 and 13, 2017 City Check Registers.

Motion was made by Mayor Pro Tem Parker, seconded by Council Member Simonoff to Approve Consent Calendar Items 24-30.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

ADMINISTRATIVE ANNOUNCEMENTS

31.

City Manager
None.

32.

City Attorney
None.

COUNCIL ANNOUNCEMENTS
Mayor Hupp announced that she had a great experience on her trip to Brea's Sister City of Anseong, South Korea.

ADJOURNMENT
Mayor Hupp adjourned the General Session at 8:38 p.m.

Print Minutes Minutes Packet Return
BREA CITY COUNCIL SUCCESSOR AGENCY TO THE BREA REDEVELOPMENT AGENCY MEETING MINUTES October 17, 2017