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City Council Agenda

Tuesday, October 17, 2017

5:45 p.m. - Closed Session
6:30 p.m. - Study Session
7:00 p.m. - General Session

*Cecilia Hupp, Mayor Glenn Parker*, Mayor Pro Tem
Christine Marick, Council Member	Marty Simonoff, Council Member	Steven Vargas, Council Member

This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda.

The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.

CLOSED SESSION

5:45 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL

Public Comment

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

Potential Litigation - Conference with Legal Counsel Pursuant to Govt. Code §54956.9 - One Case - McCarthy Building Companies, Inc., for the Brea Superblock I Parking Structure - City Engineer Kooyman

Conference with City's Labor Negotiator Pursuant to Government Code 54957.6 Regarding the Administrative and Professional Employees' Association (APEA) - Chris Emeterio and Mario Maldonado, Negotiators

STUDY SESSION

6:30 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL

Public Comment

Clarify Regular Meeting Topics

DISCUSSION ITEM

Republic Services Contract Update

Mayor Appointment of Delegate and Alternate for the National League of Cities 2017 City Summit in Charlotte, North Carolina

REPORT

Council Member Report

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL

Pledge of Allegiance: Brea Girl Scouts

10.

Invocation: Pastor Kirk Randolph, Southlands Brea

11.

Commendation: Andrew Kim, Spoonful Corporation

12.

Proclamation: Red Ribbon Week

13.

Brea Centennial Update

14.

Presentation of Check from California Domestic Water Company for Landscape Improvements at Brea Community Center

15.

Report - Prior Study Session

16.

Community Announcements

17.

Matters from the Audience

18.

Response to Public Inquiries - Mayor / City Manager

ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."

19.

Brea Envisions Committee Final Report - Receive Presentation from Brea Envisions Committee and Receive and File Final Report.

20.

Brea Core Process Update - Receive Presentation Regarding Proposed Planning Process and Provide any Further Desired Direction to Staff.

21.

Authorize the Issuance of Community Facilities District No. 2008-2 (Brea Plaza Area Public Improvements) 2017 Special Tax Refunding Bonds and Approve Related Documents and Actions - Adopt Resolution 2017-065, Authorizing the Issuance of Refunding Bonds.

PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.

22.

Extension of Interim Ordinance No. 1190, Prohibiting All Commercial Non-Medical Cannabis Activity and Uses in the City, Including Outdoor Cultivation on Private Residences and Declaring the Urgency Thereof - Conduct a Public Hearing to Adopt Ordinance No. 1197, Approving an Extension of Interim Ordinance No. 1190 for One (1) Year or Until Repealed Pursuant to California Government Code Section 65858(b), and Approve the Issuance of the Section 65858(d) Report Describing the Measures Taken to Alleviate the Condition Which Led to the Adoption of the Ordinance.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

23.

October 3, 2017 City Council Regular Meeting Minutes - Approve.

24.

June 14, 2017 and September 13, 2017 Cultural Arts Commission Meeting Minutes - Receive and File.

25.

Dragon Dictation Purchase - Authorize the Purchase of Dragon Software from SHI in the Amount of $38,115 for Law Enforcement Specific Voice Recognition Software for the Police Department. The Police Department Anticipates Realizing a Cost Savings Starting in Year Three (3) of approximately $14,000.

26.

Accela Land Management Hosted Permitting Software Upgrade - Approve Agreement to Authorize the Purchase of Accela Land Management Hosted Software for Community Development (Building Plan Check & Inspection, Code Enforcement, Planning), Public Works (Engineering), Fire (Prevention & Inspection) in the Amount of $52,536.00 Per Year for Three (3) Consecutive One (1) Year Terms. The City Council Approved a Decision Package and Funding for this Proposed Software System in its Adopted 2017/18 Budget to Provide New Efficiencies Regarding Development Permit Processing and Records Management.

27.

Byrne Software Technologies, Inc. Permitting Software Workflow Implementation Contract - Authorize the Contract with Byrne Software Technologies, Inc. for the Multi-Department Permitting System, in the Amount of $72,000 for a One (1) Year Workflow Implementation Agreement. There is a Shortfall in the Approved Budget for the Accela Installation, Therefore Staff is Requesting an Additional $42,000 be Allocated into the Budget for the One-Time Implementation Cost.

28.

Acceptance of Contract and Notice of Completion for Contract with O'Duffy Bros., Inc. and Appropriate Additional Funds for the Glenbrook Tract Water and Street Improvements, Project 7452 - 1) Accept the Project as Complete and Authorize the City Clerk to Record Notice of Completion; 2) Authorize the City Clerk to Release the Payment and Performance Bond Upon Notification from Public Works Department; 3) Adopt Resolution 2017-066 to Appropriate an Additional $63,750 from the Water Fund (Fund 420) and $61,250 from Measure M (Fund 260) in the Sum Total of $125,000 for the Project Construction Contingency and Administration; and 4) Increase the Construction Contingency from 22% to 28%.