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Agenda Item 26.

City Council Meeting

Meeting Date:	01/16/2018
FROM:	Bill Gallardo

Subject:

Professional Services Agreement for Forensic Phlebotomy Services

RECOMMENDATION

Approve the professional services agreement with California Forensic Phlebotomy, Inc. to provide as-needed Forensic Phlebotomy Services in an amount not to exceed $25,000 per year; and
Authorize the City Manager to exercise up to four optional one-year extensions.

BACKGROUND/DISCUSSION

The City of Brea Police Services requires forensic phlebotomy laboratory services to draw blood samples, conduct tests, and provide reports for investigative purposes. These services include taking blood samples within 45 minutes of a request, providing the medical supplies and equipment necessary to conduct required tests, refrigerating and depositing samples in a refrigerated blood locker, providing transportation, appearing in court and other locations to discuss or testify on the collected samples, and providing related reports and documentation.

For the past 20 years, Brea Police Services has utilized California Forensic Phlebotomy (CFP) to provide these services. CFP has performed well, been responsive to requests, and been thorough in its analysis and reporting. Staff conducted a survey to determine if it was possible to obtain competitive proposals for these services. Research showed that only a few firms could service the Orange County area, specifically Brea, and quotations were sought accordingly. One of the respondents, Phlebotomy To Go, had limited services and their rates were higher, while Veni Express did not respond to the quotation request.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their January 9, 2018 meeting and it was recommended for City Council approval.

FISCAL IMPACT/SUMMARY

Since CFP has the knowledge and expertise; can provide the full scope of services; has performed those services well; and their price is competitive, fair, and reasonable, Brea Police Services recommends continuing to utilize CFP for these vital services.

The Fiscal Year 2017-18 budget has sufficient funding available in the Police Department's DUI Materials and Supplies account (110-21-2131-4385).

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Neil Groom, Procurement and Contracts Administrator
Concurrence: John Conklin, Police Chief; Cindy Russell, Administrative Services Director

Attachments
Agreement
Certificate of Insurance