Agenda

CLOSED SESSION

5:00 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Closed Session meeting to order at 5:00 p.m., all members were present.

Present:

Hupp, Parker, Marick, Simonoff, Vargas

1.

Public Comment
None.

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

2.

Conference with Real Property Negotiator (G.C. § 54956.8)
Address: 407 W. Imperial Highway, Gateway Shopping Center
Negotiator: David Crabtree, City of Brea

STUDY SESSION

5:30 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Study Session meeting to order at 5:31 p.m., all members were present.

3.

Public Comment
None.

4.

Clarify Regular Meeting Topics
City Clerk Harris-Neal noted that the December 20, 2016 meeting agenda reflected the wrong Resolution Nos. for the City/Successor items and stated that the correct Resolution Nos. will be reflected in the minutes.

Regarding Item 24 (Amendment No. 5 to the Professional Services Agreement with Ninyo and Moore for Additional Environmental and Geotechnical Services for the Tracks at Brea, Project 7873), Mayor Pro Tem Parker clarified that the vendor was selected due to technical qualifications.

DISCUSSION ITEMS

5.

Legislative Platform for the 2017 Legislative Session
Acting Human Resources Manager/Assistant to the City Manager Maldonado provided a brief report and asked Council for their input.

Council expressed concern about proposals that create dual retirement programs for public sector employees without threatening the viability of the CalPERS retirement system, stating that it is too narrow a goal and should be broader; stated that the public safety item that opposes the sale and/or use of fireworks, including “safe and sane” is a local issue and not a state issue; noted that there were a number of items that dealt with unfunded mandates and rather than make them specific to issues that we are dealing with, just say that we oppose unfunded mandates; stated that Council does not want to advocate for reduction in Proposition 218, asking that the item be removed from the list; and directed staff to emphasize concern about pension reform on State level.

6.

Organic Waste Program Update
Public Works Director Olmos presented a PowerPoint that included the background of the program, notable bills affecting refuse recycling, California Assembly Bill 1826, food waste processing, food recovery hierarchy, implementation options, food waste generator pricing option, sector wide pricing options, city reporting responsibilities, and next steps.

In response to Council questions, Mark McGee and Dan Capener from Republic Services gave examples of which businesses in the City of Brea are considered to be tier 1, tier 2, and tier 3, provided their process of notifying businesses and encouraging businesses to participate, noted that enforcement action will begin for tier 1 businesses soon, clarified that it is the City's responsibility to manage and enforce non-compliance, stated that the infrastructure needs to be built to process the material, provided what other cities are doing to comply with the program, and discussed Proposition 218.

Council expressed concern about option 2, directed staff to work on outreach with the Chamber of Commerce and local businesses that are impacted, asked if there will be cost savings to our sewer rates, and asked staff to provide more information.

Mayor Pro Tem Parker stated that he will discuss the program with the Orange County Sanitation Department.

7.

Fiscal Year 2016-17 Mid-Year Budget Update
Administrative Services Director Russell presented a PowerPoint that included: a decision package update, budget calendar, economic outlook, general fund revenues, mid-year general fund major revenues, mid-year general fund major expenditures, sales tax summary, work to date, budget challenges, five year assumptions, five year projection, policy direction, staff's recommendation, and policy direction.

In response to Council questions, staff provided an update on the Computer Aided Dispatch (CAD) process; stated that staff will provide the status of police and fire overtime to Council; noted that sales tax figures from the mall usually are provided in April; clarified that the budget assumption does not include the changes to the downtown area; clarified that staff is expecting a letter from CalPERS that will provide an approximate amount for the unfunded liability increase; provided the approximate amount of the annual contribution to the PARS reserve; and stated that the interest rate on debt item 3 is very low.

Council discussed ways to help reduce the unfunded liability; however, asked staff to come back after they determine the CalPERS impact to the budget.

8.

Commission/Committee Appointments
Council Member Simonoff reappointed James McGrade to the Planning Commission and Judy Randlett to the Cultural Arts Commission. Council Member Marick appointed Melanie Schlotterbeck to the Planning Commission, Craig Livingston to the Parks, Recreations and Human Relations Commission, and Benjamin Schultz to the Cultural Arts Commission. The Interview Committee agreed to reappoint Dan Phu and appoint Vance Bjorklund and Ron Martorella to the Traffic Committee. They also reappointed Margee Hills and added Ashley Whinnery as a new member to the Art in Public Places if Item 29 (Art in Public Places Advisory Committee Member Increase) is approved on the consent calendar.

Council Member Marick stated that committee sizes have been increased to get more public input and involvement. She directed staff to bring back a resolution for consideration to add one (1) member to the Investment Advisory Committee.

Motion was made by Council Member Marick, seconded by Council Member Simonoff to appoint Commission/Committee members nominated for appointment by the Interview Committee.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

9.

Mayor Appointments
Mayor Hupp appointed Council Members Marick and Simonoff to the Finance Committee and Mayor Pro Tem Parker and Council Member Vargas to the Development Committee. She will be the alternate on both committees. She announced that the City Selection Committee members will be the Mayor and the alternate will be the Mayor Pro Tem and stated that Council Members will retain their other seats that they were previously assigned to.

REPORTS

10.

Council Member Report
Council Member Vargas invited Council and staff to his promotional ceremony on January 26 at 6:30 p.m. at the American Legion in Brea.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL

11.

Pledge of Allegiance
Cub Scout Troops 1870 and 1873 led the Pledge of Allegiance.

12.

Invocation
Rick Darden, Lead Pastor, Friends Community Church delivered the invocation.

13.

Commendation:
Mayor Hupp presented a commendation to Jerry Kolb, Vice-Chairman, California Domestic Water Company and thanked him for serving the community.

14.

Presentation:
Mayor Hupp commended visiting students from Brea Sister City - Anseong, Korea.

15.

Presentation:
Mayor Hupp commended visiting students from Brea Sister City - Hanno, Japan.

16.

2017 Centennial Committee Update
Doug Green provided the 2017 Centennial Committee Update.

17.

Brea Envisions Update
Craig Livingston and Davie Lieberman provided the Brea Envisions Update.

18.

Report - Prior Study Session
City Manager Gallardo provided the prior study session report.

19.

Community Announcements
Mayor Hupp announced that traditionally, the new mayor chooses a theme and a logo for his or her mayoral year. She stated that since we are celebrating our Centennial this year, she decided to adopt the Centennial logo and use the theme “Celebrate Brea!” She thanked her City Council colleagues for their confidence and stated that she looks forward to another great year in Brea’s history. She asked residents to sign up for the Ralph’s Market fund raiser. Ralph’s is donating a percentage of each person’s purchases to the Friends of the Brea Library. For more information go to the website www.ralphs.com or call (800) 443-4438.

Council Member Marick announced that the City of Brea offers a wide variety of community services and programs and highlighted some of the programs, such as: the discounted New Year’s Fitness Membership at the Brea Community Center and the Brea Community Center’s annual Bridal Show Saturday, January 28 from 11 am-3 pm. She announced that The Curtis Theatre is featuring Theatreworks USA’s Charlotte’s Web live on stage February 5 and an Evening of Latin Jazz with Mongorama on February 11. Lastly, she announced that Brea Seniors can get help with their tax preparation through the Brea Senior Center. Trained volunteers can assist in filing basic schedules every Tuesday between February 7 and April 11. Pre-registration is necessary, call (714) 990-7750.

20.

Matters from the Audience
Jeff Lourterneau expressed concern about City Treasurer Rios. Sean Thomas and Chris Parkin asked residents to let the courts decide.

21.

Response to Public Inquiries - Mayor / City Manager
None.

ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."

22.

SR-57 and Lambert Road Interchange Improvement, Project 7251 Status Update
City Engineer Kooyman presented a PowerPoint presentation that included: the existing Lambert Road Interchange current problems and solutions, Lambert enhancements, sound wall study status, project phasing, and next steps.

In response to Council questions, City Engineer Kooyman stated that the sound wall improvements will not be completed during phase 1 of the project.

Council Member Marick commended City Engineer Kooyman for his hard work on the project.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

23.

December 20, 2017 City Council Regular Meeting Minutes
The City Council approved the December 20, 2017 City Council Regular Meeting Minutes.

24.

Amendment No. 5 to Professional Services Agreement with Ninyo and Moore for Additional Environmental and Geotechnical Services for the Tracks at Brea, Project 7873
The City Council Approved Amendment No. 5 to the Professional Services Agreement with Ninyo and Moore.

25.

Adoption of Resolutions Ordering the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7
The City Council Adopted Resolution Nos 2017-001 Through 2017-007.

26.

Appropriate Additional Funding for the Citywide Catch Basin Inserts Project (No. 7524) and Authorize BioClean Environmental Services to Purchase and Install Catch Basin Inserts
The City Council Adopted Resolution No. 2017-008, Appropriating Additional Funding for the Citywide Catch Basin Inserts Project (No. 7524) from the Orange County Transportation Authority (OCTA) Environmental Cleanup Grant Program.

27.

Accept Improvements and Approve Warranty Agreements and Bonds for Tract 16981, 16982 and 17287 in the Blackstone Development
The City Council Accepted Improvements and Approved Warranty Agreements and Bonds.

28.

Accept Public Improvements, Release Improvement Bonds, and Accept One-Year Warranty Bond for Tract 17780 Located at 150 N. Orange Avenue for Trailview Development
The City Council Accepted Public Improvements, Released Improvement Bonds, and Accepted a One-Year Warranty Bond.

29.

Art in Public Places Advisory Committee Member Increase
The City Council Accepted the Interview Committee's Recommendation to Add One (1) Public Member to the Art in Public Places Advisory Committee; Adopted Resolution No 2017-009, Increasing Number of Members on the Art in Public Places Advisory Committee; and Approved the Interview Committee's Recommended Appointments.

30.

Overview of the Vacancy Review Board's Actions and Adoption of New Job Descriptions and Salary Tables and Reclassification of Positions for the Mid-Year Changes to the Fiscal Year 2016/17 Budget
The City Council Approved Resolution Nos 2017-010 through 2017-012, 1) Adopting New Job Descriptions and Salary Tables for Classifications of City Clerk Specialist, and Senior City Clerk Specialist; 2) Adopting New Job Description and a Salary Table for the Classification of Procurement and Contracts Administrator; 3) Placing the New Classifications in the Appropriate Employee Bargaining Units for Representation Purposes; and 4) Amending the Position Allocation List to Reflect Changes, in Addition to the Staffing Reorganization in the Fire Department, the Staffing Changes in the Police Department, and the Staffing Changes Involving the Administrative Services, Community Development and Public Works Departments.

31.

Approval of a Memorandum of Understanding between the City of Brea and the Brea Police Association
The City Council Approved the MOU with the Brea Police Association and Adopted Resolution No 2017-013.

32.

Treasurer's Report for the City of Brea for Period Ending December 31, 2016
Received and Filed.

33.

Outgoing Payment Log and December 23, 2016 and January 6, 2017 City Check Registers
Received and Filed.

Motion was made by Council Member Simonoff, seconded by Mayor Pro Tem Parker to Approve Consent Calendar Items 23-33.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

CITY/ SUCCESSOR AGENCY - CONSENT

34.

Second Amendment to the Brea Mall Owner Participation Agreement
The City Council/Successor Agency Adopted Resolution No SA 2017-001, Approving the Second Amendment to the Brea Mall Owner Participation Agreement.

35.

Treasurer's Report for the Successor Agency to the Brea Redevelopment Agency for Period Ending December 31, 2016
Received and Filed.

36.

Outgoing Payment Log and December 23, 2016 Successor Agency Check Register
Received and Filed.

Motion was made by Mayor Pro Tem Parker, seconded by Council Member Simonoff to Approve City/Successor Agency Consent Calendar Items 34-36.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

BREA ARTS CORPORATION - CONSENT

37.

Brea Arts Corporation Annual Report for Fiscal Year 2015-2016
Received and Filed.

Motion was made by Council Member Simonoff, seconded by Council Member Vargas to Approve Brea Arts Corporation Item No. 37.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

ADMINISTRATIVE ANNOUNCEMENTS

38.

City Manager
None.

39.

City Attorney
None.

COUNCIL ANNOUNCEMENTS
None.

ADJOURNMENT
Mayor Hupp adjourned the meeting at 8:22 p.m.

Print Minutes Return
BREA CITY COUNCIL SUCCESSOR AGENCY TO THE BREA REDEVELOPMENT AGENCY MEETING MINUTES January 17, 2017