Agenda

Return

City Council and Successor Agency
to the Brea Redevelopment Agency,
Brea Public Financing Authority, Brea
Community Benefit Financing Authority,
Midbury Assessment Authority
and the Industrial Development
Authority Agenda

Tuesday, June 16, 2020
5:30 p.m. - Study Session
7:00 p.m. - General Session

Marty Simonoff, Mayor

Steven Vargas, Mayor Pro Tem

Cecilia Hupp, Council Member

Christine Marick, Council Member

Glenn Parker, Council Member

This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council
This meeting is being conducted consistent with Governor Newsom’s Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic.

Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, June 16, 2020. All written comments will be read aloud during the meeting by the City Clerk. Some written comments may be summarized as to not exceed the speaking time allotted. To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines. Overflow will be available in the Plaza directly outside of the Council Chambers. Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council. To provide comments by teleconference (zoom), members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, June 16, 2020 to obtain the Zoom Meeting ID number and password. Teleconference participants will be muted until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.

STUDY SESSION

5:30 p.m. - Council Chamber
Plaza Level

CALL TO ORDER / ROLL CALL - COUNCIL

Public Comment

Clarify Regular Meeting Topics

DISCUSSION ITEMS

Update on Proposal for Charging Stations in the Downtown

Overview of Grant Application and Receipt of Local Government Planning Support Grant Program Funds

Overview of the Professional Services Agreement with HF&H Consultants, LLC for Solid Waste SB 1383 Contracting Assistance

Overview of the Interim Contract with Western Golf Properties for Birch Hills Golf Course and Funding for Maintenance, Operations and Other Related Costs

Overview of the Construction Contract for Civic Center Space Improvements, CIP No. 7955

REPORT

Council Member Report/Requests

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL

Pledge of Allegiance

10.

Invocation

11.

Presentations: COVID-19 Community Update

12.

Report - Prior Study Session

13.

Community Announcements

14.

Matters from the Audience
Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, June 16, 2020. All written comments will be read aloud during the meeting by the City Clerk. Some written comments may be summarized as to not exceed the speaking time allotted. To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines. The public will be able to address the Council directly, while maintaining proper social distancing. Masks are required. Overflow will be available in the Plaza directly outside of the Council Chambers. Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council. To provide comments by teleconference, members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, June 16, 2020 to obtain the Zoom Meeting ID number and password. Teleconference participants will be muted until recognized at the appropriate time by the Council.

15.

Response to Public Inquiries - Mayor / City Manager

PUBLIC HEARINGS FOR THE CITY COUNCIL, SUCCESSOR AGENCY TO THE BREA REDEVELOPMENT AGENCY, BREA PUBLIC FINANCING AUTHORITY, BREA COMMUNITY BENEFIT FINANCING AUTHORITY AND INDUSTRIAL DEVELOPMENT AUTHORITY - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.

16.

Public Hearing to Consider the Adoption of the City of Brea FY 2020-21 Operating Budget - Receive public input on the Fiscal Year 2020-21 Proposed Operating Budget as presented in the Fiscal Year 2020-21 Proposed Operating Budget document; and adopt Resolution No. 2020-044, approving the Fiscal Year 2020-21 Operating Budget and appropriating funds for the City of Brea Fiscal Year 2020-21 Operating Program.

17.

Public Hearing to Consider the Adoption of the Successor Agency to the Brea Redevelopment Agency 2020-21 Operating Budget - City Council, as Successor Agency: Adopt Resolution No. SA 2020-01 appropriating funds for the Successor Agency to the Brea Redevelopment Agency 2019-20 Proposed Operating Program Budget.

18.

Capital Improvement Program Budget for Fiscal year 2020-2021 - Adopt Resolution No. 2020-045 for the Capital Improvement Program (CIP) Budget for FY 2020-21 as presented in the proposed Seven-Year CIP document. Changes proposed by City Council or staff at the Public Hearing, if any, will be reflected in the final adopted CIP budget.

19.

Public Hearing to Consider Adoption of 2020-21 Operating Budget for the Brea Community Benefit Financing Authority - Adopt Resolution No. BCBFA 2020-01, appropriating funds for the Brea Community Benefit Financing Authority 2019-20 Operating Budget, as presented in the 2019-20 Proposed Budget document.

20.

Public Hearing to Consider Adoption of 2020-21 Operating Budget for the Brea Public Financing Authority - Adopt Resolution No. A 2020-001 appropriating funds for the Brea Public Financing Authority 2019-20 Operating Budget, as presented in the 2019-20 Proposed Budget document.

21.

Public Hearing to Consider Resolution Adding New User Fees for Special City Services - Adopt Resolution No. 2020-046 adding a new Sidewalk Vendor Permit Fee and Parking Citation Payment Plan Implementation Fee.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

22.

June 2, 2020 City Council Regular Meeting Minutes - Approve.

23.

Lease Agreements between the City of Brea and the Tomlinson Families for use of California Domestic Water Company Stock - Approve the lease agreements. The savings will vary each year, but will be approximately $29,000 per year. Payment for leasing of shares will come from the Water Fund and there is no impact to the General Fund.

24.

Renewed Measure M (M2) Eligibility Submittal Package for Fiscal Year 2020-21 - Approve and authorize staff to submit to Orange County Transportation Authority (OCTA) the Measure M2 Seven-Year Capital Improvement Program (CIP) for Fiscal Years 2020-21 through 2026-27; and adopt Resolution No. 2020-047 regarding update to the Local Signal Synchronization Plan (LSSP)

25.

Construction Contract for Civic Center Space Improvements, CIP No. 7955 - Award a construction contract to PeopleSpace for $180,805 for the installation of walls and doors for office construction; and authorize City Engineer to approve change orders up to 10% of the contract amount. This scope of work is included in Capital Improvement Program Project No. 7955. The approved CIP project budget of $835,000 is funded by the Fixed Asset Replacement Program. There will be no General Fund impact.

26.

Consideration and Adoption of Resolution Approving Submittal of Grant Application and Receipt of Local Government Planning Support Grant Program Funds - Adopt the Resolution No. 2020-048 approving the submittal and receipt of a grant application in an amount up to $150,000 in funding under the Local government Planning Support Program Funds, also referred to as the Local Early Action Planning (LEAP) Grant Program; authorize the City Manager to apply for and execute the Standard Agreement and all necessary contracts, payment requests, and amendments for the purposes of securing the grant funds with the State of California Department of Housing and Community Development (HCD); authorize the City Manager to execute subsequent Professional Services Agreements with consultant(s) to carry out the programs approved from this grant in an aggregate amount not-to-exceed $150,000; and amend the Community Development Department’s revenue and expenditure budget for Fiscal Year 2020-2021 by the amount awarded in the next quarterly budget adjustments.

27.

Professional Services Agreement with HF&H Consultants, LLC for Solid Waste SB 1383 Contracting Assistance in the Amount Not-to-Exceed $30,000 - Approve Professional Services Agreement (PSA) with HF&H Consultants, LLC to provide solid waste SB 1383 contracting assistance in the amount not-to-exceed $30,000. Funding in the amount of $30,000 will come from the enterprise fund for refuse-related expenditures, Fund 440. There is no fiscal impact to the General Fund.